To be eligible to run for election as council member, an individual must be at least 21 years old AND is
- a subsidiary proprietor of a lot;
- nominated by a subsidiary proprietor of a lot which is a company; or
- nominated by immediate family member of a subsidiary proprietor.
The duties of a managing agent are based on contractual agreement. A management corporation may delegate all or some of its powers, duties and functions to the managing agent.
If you are unable to attend meetings, you are able to appoint a proxy.
To do so, in general a valid appointment of proxy should be made in writing under the hand of the person appointing the proxy or his attorney.
If the proxy is given by a company, the written notification should be accompanied under seal or under the hand of an officer or its attorney.
The written appointment of proxy shall be deposited to the registered address of your management corporation and shall be submitted not less than 48 hours before the meeting or the poll.
By law (Building Statutes Section 29(1)), the management corporation is responsible for the following duties:
- control, manage and administer the common property for the benefit of all residents
- properly maintain the common property, fixtures and fittings used for the common property, each door window and other movable properties.
- effect insurance
- make improvements to common property for benefits of all residents
- comply with notice or order made by any relevant or public authority relating to nuisance or repairs related to the estate
- pay rent on the land (if any)
- keep proper record of any notices, orders made by respective authorities
- conduct annual general meetings in accordance with the requirements
However, a good management corporation should always be proactive in maintaining the estate to avoid any inconveniences.
The maintenance funds of an estate are generally used for maintenance, repairing and renewing of assets shared within two or more lots and common areas.
Other usage may include paying premium for the insurance against damage by fire and other risk, rent and rates (if any), auditing and administration fee related to the estate.
As stated in the Building Statutes Section 16(2)